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Present: Ed Anderson, Kathy Kondylas, Dick Reedy

A list of items accomplished this year, by outside vendors and volunteers, and pending items was discussed and will be forwarded to John Mercer for consideration as our Annual Report. In addition, a list of annual chores that have been done by volunteers, and a listing of deferred maintenance items will also be attached.

We discussed the need to (sooner or later) have the horse chestnut tree taken down in front of the Parish Hall. Two estimates have been obtained by Ed, one for $2000 plus police, and one for $1500 plus police, both vendors having stated police would cost around $150-200 at the most. The police are necessary because they would be bringing a crane in to take the tree down. If the administration of the church decides to do this (and we think they should) then someone will have to call Dig Safe at 1-888-344-7233. With the recent rain and flooding, all tree service companies may be extremely busy right now.

A third estimate was obtained for carpeting from Tiles Gone Wild on Low Street, and it is a bit higher than the other two estimates, and would cost an additional $900 for a "Healthy choice" pad to be installed instead of the customary pad. The customary pads, Ed was told, are sometimes made of questionable materials, and the pads may not be dried for enough time before being rolled up, resulting in considerable off gassing when they are installed under carpet.

A seal coat of paint was placed on three spots in the robing room ceiling where water stains were noticed and we should try and cover those with regular white flat ceiling paint and keep an eye on future leaks to see if the stains return or enlarge. If additional signs indicate continued leaking, we should have the robbing room re-roofed and take a good look at all of the caulking on the window above it.

Ed took home the Plexiglas piece that fell off the front of the building to clean and he believes the original piece was held in place by a few nails and mostly caulk. We may want to ask a local glass company to do a more permanent installation.

MH=Meeting House, PH=Parish Hall in the minutes below.

Present: Bob Thurlow, Russell Perry-Platine, Kathy Kondylas, Ed Anderson.

Spring cleaning day has been set for Saturday, May 6th, and we discussed what could be achieved that day. A second coat of oil still needs to be applied to the organ. Bob offered to secure a couple of yards of mulch to place around plants. Ed worked on the organ for almost the entire day last year, and didn't get to see what other people were up to. Sidewalks need to be swept. Boxwoods need to be trimmed. We'll have to ask Harold, Vicki, and John about the other annual tasks that need to be done on that day. Ed seemed to remember that certain things/rooms were cleaned on that day last year. Once they reply, we'll try and put together a notice announcing the date.

Kathy Kondylas will be out West during that weekend. She suggested we plant groundcover going up the hill, but Ed remarked that groundcover is somewhat expensive by the flat (we'd need 3 flats) and needs to be watered extensively, especially when it is getting established, and no one will be around to do that during the summer. Mulch might be better on the slope, for now, and possibly a crop should be planted in the fall. It was agreed that a lilac would look nice at the top of the hill above the irises, and that a forsythia should be planted in front of the rear entrance to the Parish Hall. They are both hardy and flower early in the Spring.

We could finish installing energy efficient bulbs in the Parish Hall on that day. If people are willing to oil the organ, Ed would like to go up and clean the bell. Kathy suggested we ask Vicki if anything is supposed to be planted in the Remembrance Garden. Have funds been received? Plants requested?

Someone has been contacted regarding the granite steps in the rear of the property, per Kathy. We are just about at the time when the foundation could be repointed, and it is almost warm enough to paint again.

Those present discussed the steeple lights and bulbs used. Currently, we are installing ninety watt bulbs in the steeple that are extra long life, made to use outdoors, and last approximately 2500 hours, and are available at Home Depot.

(Ed's subsequent thoughts: A more expensive indoor/outdoor bulb that costs just under $10 lasts 6000-8000 hours, gives off 75 watts, while using 19 watts of energy. If any of the lights that Russell has to change up there are difficult to reach, we should probably ask him to try these bulbs. I have purchased one for him to try.)

MH=Meeting House, PH=Parish Hall in the minutes below.

Present: Harold Babcock, Bob Thurlow, Kathy Kondylas, Ed Anderson, Andy Rosen.

The potential liability of volunteer B&G chairpersons was discussed. The FRSUU Constitution states in Article XII that "It shall be the duty of this committee to be responsible for the care and upkeep of all property and buildings belonging to the Society." It has occurred to Ed that he would be a logical target in the event of a lawsuit, despite his volunteer status, which confers no immunity to being named in a lawsuit. A new Massachusetts law (that was recently passed in response to the fire in a Rhode Island nightclub that killed one hundred people two years ago) permits lawsuits for criminal penalties when egress or ingress from or two a building is blocked. The matter will be discussed again.

The Music Committee's letter to our Committee was read and discussed. We must do something to get them a light for their stairwell they can turn on and off from above and below when descending late at night. And, budget permitting, address their need for more light in the Choir room. And get a painting estimate. We will ask Vicki for an estimate from the electrician who has helped us recently in the Parish Hall updates.

Ed will try and get another couple of five gallon pails of sand and salt mixture from the town to get us through the end of the winter.

The condition of the railings on the back stairway of the PH needs to be reviewed, and Bob Thurlow volunteered to take a look at them. Ed put a latch on the doorway to the fenced in area behind the PH. It opens from either side; a ring has to be pulled from inside the door in order to release the latch.

Masonry pointing between the foundation blocks must be done, but cannot before the winter ends. Kathy has someone who will provide us with an estimate. Steps will be replaced and erosion remedies put in place this year in the walkway area behind the two buildings, towards the rear of the property. $3000 was budgeted for this purpose. A new lilac and forsythia might make the spring a little more colorful and fragrant.

The certificate conferring historical status to the MH needs a new mat, for the old one has been water stained over the years. It deserves a nicer frame. A variety show is coming up in March. The Parish Council is finalizing the budgets for next year.

After the last meeting, we sent two potential days to Vicki for consideration for spring clean up day. She said that May 6 looks good, and at our last meeting we agreed that the earlier the better. We will have to write up an announcement for inclusion in the order of service. The next meeting is scheduled for Tuesday, March 21st at 7:30 p.m.

The meeting began at 7:30 PM

Attendees: Harold Babcock, Barry Kray, Greg Garnache, Ed Anderson, Kathy Kondylas, Dick Reedy

Finances: The committee is under budget for the first six months of this fiscal year. This is primarily due to a large reduction in our property insurance costs.

Landscape: This group is working on a layout plan for plantings. They will re-establish the sales of Remembrance Plantings in earnest in the Spring.

Buildings Survey: The survey to determine required projects has been revisited, reprioritized, and modified. Greg will compile the updates and changes to allow for appropriate action. Reports on the survey were received by Barry for painting, plaster work, rugs, finish and by Greg for doors and windows.

The meeting adjourned at 8:35 PM

The next meeting is scheduled for Tuesday, February 15, 2005 at 7:30 PM

Minutes are submitted by Barry Kray

Present: Harold Babcock, Kathy Kondylas, BobThurlow, Keith Hogan, Ed Anderson, Jim Kidd, Dick Reedy, Andrew Rosen

MH=Meeting House and PH=Parish Hall in the minutes below. Subsequent actions or information is in italics.

The three burned out emergency light bulbs have now been replaced and we can call back the fire department and let them know about that. The loose fire extinguisher that the fire department commented on in the upper Parish Hall, it turned out, is a spare, and not one that had been previously mounted, as they thought. We now have the spare clearly marked on the left side of the organ near the four drawer file cabinet. Two extra emergency bulbs that fit into the Parish Hall brown plastic emergency lights are now stored in the top drawer of that file cabinet. They are #7613 beams (that's a GE number that other manufacturers go by). In addition, we have a few spare bulbs for the new emergency lights in the Meeting Hall office area stored in the same drawer (#939 Lightolier). Keith Hogan will try and determine whether all emergency bulbs are working next September before the fire department returns for their fall inspection, and Ed Anderson will assist in the effort. Ordinarily, we seem to wait for them to tell us what isn't working without going up on ladders and finding out ourselves.

Kathy Kondylas has someone who can do the foundation rock pointing next Spring. It is not something anyone can do in freezing temperatures, but it is important to patch the gaps between those large stones so that ice doesn't work its way down between them and cause movement. So next Spring, assuming the job will cost between $500-1000 (the job is labor intensive and the high end would perhaps be justified if there are extraordinary gap sealing measures required) we should get this work done. In addition, Kathy has contacts who indicate that the wavy glass we need for the Meeting Hall windows is still available.

Marguerite Sellinger (Ed's wife) provided a half dozen white five gallon pails (with tops) for sand and salt, and one of the members present (Dick Reedy) volunteered to try and obtain a sand and salt mixture from the town. The sand and salt is premixed. (Subsequently, the sand and salt mixture was obtained and delivered back to the Meeting House offices. This is a great help. It is believed that this can only be done during the week, not on weekends. Some towns in the area will permit senior citizens to take a five gallon pail or two from their sand/salt piles.)

The project list was circulated and discussed, much indoor progress having been made. Much outdoor painting that needs to be done will have to be put on hold until the warm weather.

A very preliminary annual chore list was also discussed, and some volunteering recorded. It is hoped that in future years, dividing the chores that we can do ourselves amongst many willing volunteers will minimize the burden placed on them, and help us to get better organized, and make sure that each year we do the things that need to be done on time. There will be a time when we will pass this annual chore list on to the next generation of our Building and Grounds Committee, to assist them in the future. John Mercer advised that Lombardi Oil would be providing annual service contract assistance with the furnaces and boilers. Previously, they had advised that an annual cleaning and tune up was a good idea.

The next meeting is scheduled for Tuesday, January 17,2006 at 7:30pm. (John Mercer has provided some budget reports we should discuss at the meeting.) It is hoped that the next meeting will be a combination talking/working meeting, at which time we can gather the accumulated FRSUU computers, monitors, printers (and tv sets?) that we need to dispose of through the town recycling program on Saturday January 21st.

It was surprising and heartening to see so many in attendance just a few days before Christmas.

Meeting convened at 7:30 PM

Attendees: Harold Babcock, Barry Kray, Bob Thurlow, Cecelia Healy

Budget - No Budget info yet. Bob still needs to meet with John Mercer.

Steeple Painting - An anonymous benefactor has appeared with a substantial amount. This could used as a down payment for steeple painting if needed or to partially defray the costs. Barry will contact Burgess for an updated estimate as well as particulars and schedule.

Landscaping - Harold reported that the plantings are continuing. A few volunteers are helping. Bob will contact Ben Staples of Bartlet Tree Experts for an estimate to remove large elm tree and trim other trees.

Building Inspection - Procedures are still being investigated.

Technical - Ebacher has been here to test the system. No report has been received to date. No updated maintenance list has yet been developed. Heating issues still exist.

Handyman - An item to be put on next month's agenda - We should discuss whether to re-evaluate handyman work.

Conference - Harold and Bill Heenehan will attend a conference in Boston on preservation of historic structures. This will occur on Oct. 27. Others interested are welcome.

Meeting adjourned at 8:10 PM

Next meeting: Tuesday Nov.16, 2004 at 7:30 PM

Minutes prepared by Barry Kray

Attendees: Peter, Jim, Bob, Kathy and John

NEXT MEETING: THIRD TUESDAY IN OCTOBER....10/19/04

MUSIC PROJECTS: There is a desire to make the left front door operable. Les looked at it and estimated $600-$1000...Greg: please put it on the deferred maintenance list

BUDGET: We will need a Budget Update for the October meeting in order to commit to fall projects. Utilities are running lower than projected. Bob will produce the monthly cash flow reports. He will also take the utilities records and try a cash flow projection. The point was made that we need to bring the church maintenance budget more into line with the income produced by the investment funds which were set up for that purpose. I.e. A rotating capitol reserve fund for deferred maintenance. Bill Heenehan is to make a presentation to thee Parish Committee using sample documents that PE has provided for projecting deferred maintenance costs.

PAINTING THE STEEPLE: The Parish has voted to commit funds for next fiscal year. Cecilia Healy would like to review this with the committee at the next meeting. Painting the church is a primary example of what we need to fund.

LANDSCAPING: Kathy, Vicki, Wendy, Nathan and others have been working on this with great success. Kathy to update at the next meeting.

TREES: The chestnut trees need care....one needs pruning and the other needs removal. PE has obtained an estimate to remove the sick one for $1600. We need at least two more estimates…suggest Steve's and Bartlett. Who will take this on?

PATH BETWEEN THE BUILDINGS: PE gave plans to Jack Demoraki to price but he will not be able to do anything until November. The grass seems to have taken hold and yet we need to do more. We have $2200 left from last year to put towards this. This will be a separate project for next time to discuss. This one also needs a project manager. Y'all come!

INSPECTION: PE turned over the Certificate of Inspection to JM who will pass along to the Parish Committee to endorse.

TECHNICAL SYSTEMS: JK will stay on top of Ebacher for sprinkler as-builts and some other close out items. He will also look at the sprinkler pipe in the robing room.

• Greg G: It is time for an update of the deferred maintenance list. We need help managing the Handiman list, which I will update this time. We need to prioritize the work to be done and we now have Les Paige to help price out this work. -Thanks
• Peter M: There needs to be a couple of organized hours to clean out under the back steps and fence. Could you take a look-Thanks

Peter Erickson

Attendees: Peter Erickson, Jim Kidd, Bob Thurlow, Kathy Kondylas and John Mercer

NEXT MEETING: THIRD TUESDAY IN SEPTEMBER....9/21/04

MUSIC PROJECTS: Francis gave a critique of the work that Les Page had done . . . PE will take a look. There is a desire to make the left front door operable. Les looked at it and estimated $600-$1000 . . . Greg: please put it on the deferred maintenance list. JK will speak with a code consultant about egress.

BUDGET: Utilities are running lower than projected . . . . could be a cool summer or just good management by staff. Bob will produce the monthly cash flow reports. He will also take the utilities records and try a cash flow projection. The point was made that we need to bring the church maintenance budget more into line with the income produced by the investment funds which were set up for that purpose. I.e. A rotating capital reserve fund for deferred maintenance. Painting the church is a primary example of what we need to fund.

FENCES: It was decided not to paint the new fences but to plant around them . . . . see landscaping, below.

LANDSCAPING: Kathy Kondylas brings a lot of great energy and fresh ideas to the committee such as memorial plantings and a lot of ideas for low maintenance gardening, and we would like to support her efforts. Kathy will speak with Nathan and we will initiate some plantings around the stone walls and fence, (already there are some new plantings popping up at the side entrance to the church) and then try to make these naming opportunities to recoup our seed money . . . . or plant money, if you will. Kathy has also been working with a young fellow named Ryan who could use a little spending money to clean up the paths and to weed . . . . he did a great job despite some poison ivy, and we would like to have him continue for a few hours a month. I will be spraying the weeds that are coming back and just bought fertilizer, and I will fertilize the lawns this week.

TREES: The chestnut trees need care . . . . one needs pruning and the other needs removal. Who will take this on?

PATH BETWEEN THE BUILDINGS: PE gave plans to Jack Demoraki to price, but he will not be able to do anything until November. The grass seems to have taken hold, and yet we need to do more. We have $2200 left from last year to put towards this. This will be a separate project for next time to discuss. This one also needs a project manager. Y'all come!

INSPECTION: PE turned over the Certificate of Inspection to JM who will pass along to the Parish Committee to endorse.

TECHNICAL SYSTEMS: JK will stay on top of Ebacher for sprinkler as-builts and some other close out items. He will also look at the sprinkler pipe in the robing room.

AND NOW THE "MORE":

• Greg G: It is time for an update of the deferred maintenance list. We need help managing the Handyman list, which I will update ths time. We need to prioritize the work to be done and we now have Les Paige to help price out this work. -Thanks

• Peter M: There needs to be a couple of organized hours to clean out under the back steps and fence....I think the committee can do it, but a little help from our FRS friends would help. Could you take a look and give us your thoughts at the next meeting now that you are the resident expert? -Thanks

• Nathan W: Could you follow up with Kathy? -Thanks

• Barry K: Appreciate you calling to let me know you would have to be out of town for this month's meeting...you can have the meeting notes back now. -Thanks

• ALL: Please be thinking about something we can do for a 'couple of guys who do a lot behind the scenes...that would be Vinny (who hasn't been feeling too well) and Roy.

• ALSO: Succession. Please be thinking about who will be your next Building Committee chair...there comes a time and it's getting close.

Peter Erickson

Attendees: Peter Erickson, Barry Kray, Jim Kidd, John Mercer, Nathan Wilbur

Music Committee Projects: The projects are approved as amended by both Building & Grounds and Music Committees. The amendments allow for them to fit in the remaining 2003-2004 Music Committee Budget.

Fence: Fence has been approved and a deposit sent. The costs of the fence will be paid by Renovation Steering Committee funds.

Plantings: Nathan will investigate which plants/yews and ground cover will be planted along the fence and in areas with no grass. The Committee will be looking for sources of inexpensive plants as well as individuals interested in doing plantings and plant maintenance as approved by B&G Committee.

Erosion on path between buildings will be addressed by paving a path leading to granite steps. Gravel or stone will be added as appropriate for proper drainage.

Les Paige (The Handyman) has been assigned several tasks to complete.

Julie Parker Amery (RE) has submitted a request for projects. B & G will oversee the painting and shelve projects. A question exists as to whose budget will pay for these projects.

Manuals and Warranties have still not been received for the heating system and "As Built" drawings (stamped by the PE) for the sprinkler system have also not received.

Peter will continue to follow up on the Punch List for the Renovation Project.

The meeting adjourned at 9:00 PM.

The next meeting of the Building and Grounds Committee will be on Tuesday, July 20, 2004 at 7:30 PM

Minutes submitted by Barry Kray

The meeting started at 7:30PM in the Lower Church.

Attendees were: Peter Erickson, Barry Kray, Greg Garnache, John Mercer, Dick Reedy, Nathan Wilbur, and Peter McNamee.

Punchlist from the Penovation Project

• Lock on upper side door (Handicap Access) to Church needs replacing

• Balancing of HVAC System has been unsuccessful. Peter Erickson will talk to Murphy and Sidford about the matter.

• Choir Room situation (no heat) requires a different answer and approach. This is under investigation.

• Warranties & manuals for sprinkler system have not yet been received.

• Exit signs and emergency lighting in both buildings have not yet been installed. This is planned to start on/about 1/21/2004.

• It was agreed that two London Plane Trees would be planted to replace the two trees which were removed during the Renovation Project. These trees will be put into the 2004-2005 Budget. It was agreed that one of these trees would be re-dedicated to Allen Dodge. The tree previously dedicated to Allen Dodge had to be removed.

• Remaining items on the list will be prioritized and discussed for budget requirements at the next meeting.

• Music Committee requests are changing and they will submit updates when ready.

Budget Status - Discussion postponed until Bob Thurlow is present.

Superintendent - We have signed up Salisbury Landscape to do snow removal. They will submit bids for lawnmowing and we will solicit other bids.

Handyman - An estimate was received from Les Paige and we are waiting for another estimate from Murphy Construction.

Grounds Keeper - Nathan Wilbur has expressed interest in this position. A job description needs to be developed. Nathan will prepare preliminary estimates for initial plantings to be put in 2004-2005 Budget. Wendy Ford has expressed interest in becoming involved with the plantings.

Other - John Mercer will contact UUA to check availability of frosted glass decals in the shape of the Chalice to install on glass doors in the lower Church. New Business

• Water heater in the Parish Hall needs replacement. Estimates have been requested from Townsend Oil.

• Vicki's heating vent needs adjustment

• Propane bills received have been quite high. we will investigate the causes and if the bills are correct for our usage.

• Uptack Air Conditioning has presented a bill for service. We feel this should have been covered by the warranty. We will not pay this bill. John Mercer will contact Uptack.

• Peter Erickson will follow up with Bob Uhlig for signing of final UHO on Project.

• Electric bills are coming in quite high. This is a budgetary concern for the future. Peter and our engineer will calculate projected electric usage based on total space and heavy usage of the new space. They will try to insure that the billing is correct.

Next meeting is Tuesday, February 17, 2004 at 7:30PM

Minutes submitted by Barry Kray

Present: Harold Babcock, Barry Kray, Vinny and Hope Wood, Peter Erickson, Peter McNamie and Jim Kidd

• Punchlist items remaining must be completed. Peter Erickson will find out the status from Sidford Architects. Items include:

• Balancing of the heating system. Done, but needs re-doing.
• Final cleaning of Gallery. Partially done by Bob Thurlow.
• Paint window well in Room D.
• Screens for windows etcetera. No
• Pointing of the foundation. Not part of project.
• Final warranties and operating manuals etcetera. No
• Final cleaning of Parish Hall

• Moving signs deferred until Spring. Vicki will be in touch with the sign painter (repainting/repair of signs awaiting estimates from painter). Peter Erickson will find out what he can do.
• Committee will consider scheduling a clean-up day. Tentatively scheduled for last weekend in January 2004. Peter McNamie will head up.

• Jim Kidd will close the loop with Verizon and ATT to make sure that the fire department has access to their mechanical rooms. Done. We still need to close loop with Fire Department (Verizon/ATT).
• Jim Kidd will follow up with Ebacher to close out as-builts, manuals (received), warrantees and service proposals (received but not executed).
• List of questions came up from insurance people - they have been forwarded to Ebacher by Bill Heenehan.
• Tyco sent a bill to service the ATT Inergen system. This should not be paid by FRSUU and Jim Kidd will handle this. Handled by Jim Kidd

• Harold Babcock will check on the "moving expenses" (budgeted for in another area, but Building Committee) and "sexton insurance" (not our coverage - Peter will talk to John Mercer and Bob Thurlow to clarify remaining budget).

• Vinny will change our current steeple lights to cheaper, more reliable units that will require less maintenance.
• Folding partition repair quote will go into the condition survey (Parish Hall). Quote received - no money in budget - RE willing to wait until next year.
• Vinny Wood estimate will be put on the list of priorities.
• Pointing of foundation and flashing of foundation corners added to Deferred Maintenance list.
• An estimate to paint the steeple will be put into the list of priorities. One estimate received from Burgess. Estimate is $27,000 upper section and $11,000 lower section - this needs direction from Parish Committee as it is not in this year's budget and to get done this summer we need to commit to Burgess soon.
• Murphy has repaired flashing on the windows at each side of the altar. We will be looking for a bill. No bill received yet.
• A list of "hot items" will be flagged on the Deferred Maintenance List for review at the next meeting. On going.
• Vinny will be taking care of the trash in the steeple. Will be a project for "Clean Up Day"
• John Mercer will keep a running list of music program requests. Barry to get "cut sheet" for choir risers from Frances.
• Exit signs and emergency lighting - Greg will call B.A.S. to get a proposal. Pending - nothing completed. Vinny contacted painter to paint second story windows. They will be painted for free by Tim Kelleher.

• Bob Straubel will not be doing the snow plowing this year. Eight (8) people contacted - none of them replied yet - Peter will re-call them.
• Peter Erickson has asked John Heywood for a mowing estimate in the spring. Deferred until Spring.

• We have a proposal from Leslie Page. Peter Erickson will obtain another rate sheet from Jack Murphy.
• We are expecting operating manuals for the new facilities. A heating service contract will be put in place.

• A planting list will be developed. We need to budget trees and shrubbery for the spring.

• Peter Erickson will call Sign-A-Rama and talk with John Mercer to see if UUA has a "chalice" pattern for the glass doors. Still to be done.

NEW BUSINESS

• Preventive maintenance on handicap lift - one (1) year = $800.00. We will not pursue at present.
• Next meeting will be the third Tuesday, January 20, 2004.

Present: Harold Babcock, Peter Erickson, Jim Kidd, Greg Garnache and Bob Thurlow

Punchlist items remaining must be completed. Peter Erickson will find out the status from Sidford Architects. Items include:

• Balancing of the heating system.
• Paint doors in Robing room.
• Final cleaning of Gallery.
• Painting sprinkler pipes in Narthex.
• Paint window well in Room D.
• Screens for windows etcetera.
• Pointing of the foundation
• Final warranties and operating manuals etcetera

Committee will consider scheduling a clean-up day.

TECHNOLOGY AND SECURITY: Jim Kidd

Jim Kidd will close the loop with Verizon and ATT to make sure that the fire department has access to their mechanical rooms

Jim will follow up with Ebacher to close out as-builts, manuals, warrantees and service proposals.

Central Signal quotation for security keypad, contacts and motion sensor will be taken to John Mercer.

Tyco sent a bill to service the ATT Inergen system. This should not be paid by FRSUU and Jim Kidd will handle this.

BUDGET: Bob Thurlow

Peter Erickson will put Vinny Wood on hold until we get a handle on priorities.

Harold Babcock will check on the "moving expenses" and "sexton insurance."

DEFERRED MAINTENANCE AND IMPROVEMENTS: Greg Garnache

Folding partition repair quote will go into the condition survey

Vinny Wood estimate will be put on the list of priorities.

An estimate to paint the steeple will be put into the list of priorities.

Murphy has repaired flashing on the windows at each side of the altar. We will be looking for a bill.

A list of "hot items" will be flagged on the Deferred Maintenance List for review at the next meeting.

Vinny will be taking care of the trash in the steeple.

John Mercer will keep a running list of music program requests.

Exit signs and emergency lighting - Greg will call B.A.S. to get a proposal.

SUPERINTENDENT DUTIES: Peter Erickson

Bob Straubel will do the snow plowing this year. He has suggested that we buy a new snow blower. We should consider finding a service if it becomes too much for Bob. Is Bob also doing the leaf removal?

Peter Erickson has asked John Heywood for a mowing estimate in the spring.

HANDYMAN SERVICES
We have a proposal from Leslie Page. Peter Erickson will obtain another rate sheet from Jack Murphy.

We are expecting operating manuals for the new facilities. A heating service contract will be put in place.

GROUNDS KEEPER
A planting list will be developed. We need to budget trees and shrubbery for the spring.

OTHER
Peter Erickson will call Sign-A-Rama and talk with John Mercer to see if UUA has a "chalice" pattern for the glass doors.

The Committee will actively seek new members to help execute the above.

Attendees:      Harold Babcock
     Peter Erickson (Chair)
     Barry Kray
     Jim Kidd
     Bob Thurlow

Peter stated a need for better information on the Costs and Bills he is asked to sign off on. He feels he and the committee should know about expenditures before they occur rather than after. Peter will speak to John Mercer and Vinny Wood and others on the subject.

Referencing the sprinkler system, a lightning strike two weeks ago set off the alarm on the AT&T system. We learned through this that none had access to the AT&T room and no contact information for them was available. ALL felt this was unsatisfactory. Jim Kidd will handle.

Now that we are on new systems, we will ask John Mercer to be the contact (go-to person) with questions relating to telephone and data lines.

Jim Kidd will be contact (go-to person) for sprinkler and alarm questions and work.

Barry will continue to take and submit meeting minutes.

Bob Thurlow will maintain Committee Finances.

Greg Garnache will continue the Facilities Condition Survey.

It was decided that we have a strong need for a SUPERINTENDENT to insure mowing, landscaping, shoveling, handyman contracts, and proper heating & air conditioning operation. We will first determine if Bob Straubel wants to continue or expand into this position. If not, we will look for internal sources through ads in the Steeple Biweekly. We will also look externally through personal contacts, ads, or both.

The Committee members will continue to contact additional people to determine interest in joining the Committee.

The Renovation Steering Committee submitted a request for funds from our Committee Budget for renovation project items which could be considered Building Committee items. The Members agreed with this request in theory but can't commit specific funds until we are sure what our total budget remaining is and take into consideration fixed costs and must-do items for the balance of the fiscal year.

We discussed tree replacement which we have also been asked to fund. This may effect the amounts available for the other items requested by Renovation Steering Committee.

We need to begin getting Estimates for painting the steeple.

Meeting dates will be changed to the 3rd Tuesday of each Month at 7:30 PM.

Meeting adjourned at 9:45 PM.

Submitted by Barry Kray

Annual Reports: